Collective Insights Consulting Builds Company on Kantata
Industry
Company
What Kantata Replaced
Headquarters
The Challenge
With the complexities that accompany a rapidly growing company and expanding team members’ needs it quickly became clear that a more robust resource management solution was required to support the business. Collective Insights began their search for a better software solution to meet several critical business needs, including:
Consistent Company-wide Time Entry
As a growing company with team members devoted to a variety of projects serving many different clients, Collective Insights needed a time tracking solution that they could rely on. A solution that allowed for easy time entry and data that they could depend on would enable Collective Insights to have a better understanding of its performance.
Critical Forecasting Capabilities
Collective Insights also needed dependable forecasting capabilities that provided crucial assistance in long-term planning. With the right solution, the firm would be able to gain insight into its recruiting needs, operational cost changes, and the balance between supply and demand that affects its daily operations.
Collective Insights Consulting is a consulting start-up formed by founders from eHire and Accenture as a management and technology consulting firm whose job is to get you where you’re going. Today, Collective Insights is driving success in organizational change management, workforce development, strategic communication, organizational design, instructional design and development, culture transformation, and more.
“I live in Kantata and there are a plethora of metrics that we can pull from to support our business decisions.”
People Operations Manager, Collective Insights Consulting
The Solution
The increasing need for a modern, more in-depth project and resource management solution led to Collective Insights’ search for software. After reviewing the competition, the consulting firm chose Kantata for its ability to support the company’s current needs and future growth. Collective Insights’ immediate needs included:
Accurate Time Tracking
Collective Insights needed time tracking across the business, every resource tracking time to every project. Kantata’s insights into utilization percentages was critical to see variability across all levels of the organization.
Critical Quickbooks Integration
Kantata’s integration with QuickBooks was a major selling point for Collective Insights’ finance team. This integration made expediting and automating the client billing process possible.
Detailed Planning Through Insights
Kantata is used for understanding metrics around resource forecasting and financials and plays a major role in planning processes. Kantata provides the data to understand recruiting needs, operational costs, financials, resource utilization, and more.
Kantata’s QuickBooks integration was a game changer. It gave us the opportunity to expedite and automate the invoicing and client billing process.”
People Operations Manager, Collective Insights Consulting
Benefits
- Kantata improves resourcing decisions
- Quickbooks integration supports financial insights
- Kantata enables accurate resource and operational forecasting
- Support for rapid company growth and scaling
Improved accuracy in resourcing and operational forecasts
Quickbook integration streamlines financial Insights
The Results
Company-wide Support
Today, every employee at Collective Insights uses Kantata to track and submit their time. Project leads use the solution for time scheduling, understanding project financials, and resource availability. The Project Health Dashboard is used to analyze the financial health of each project and the leadership team uses Kantata’s reports for both portfolio-wide and project-specific insights.
Greater Understanding Through Resource Allocation
Kantata’s ability to toggle views between weekly and longer term timelines was a benefit. Through the use of the the resource allocation functionality, leadership can determine necessary team members prior to scheduling hours, extract data from projects easily, view individual resources to know which projects they are working on, and compare actual fees against the forecast and this has helped the company fine-tune its daily processes.
Major Financial Insights
Now Collective Insights is able to create more detailed and predictable budget plans by forecasting out its expected revenue for the coming year and provide better project-specific budgets through the ability to accurately determine the revenue created by each project. Data is more accessible for estimating projects being sold or proposed to its potential clients and delivering what was promised on budget.
Support for a Healthier Workforce
Collective Insights has been able to recruit and source the right resources to meet its needs. Combined with the ability to meet client demands both today and in the future, Collective Insights has continued to find dependable success with Kantata.
Kantata and its reporting capabilities have had huge implications on managing our project lifecycles.”
People Operations Manager, Collective Insights Consulting